Crystal Displays is Looking for an Office Administrator or Admin assistant


Due to expansion and workload we are again adding to our team and are looking for the following role based in Strood / Rochester, Kent.  It can be part time or full time depending on your skills and commitments as we are flexible to meet the right person’s requirements.

Who is Crystal Display Systems?

Basically, we are a small specialist digital display company that promotes and sells Electronic digital displays in either component  form or finished products to a vast arrange of industrial and retail customers and brands.   Our website will give you an idea of what we do although when you are from outside looking in it may not be immediately obvious where we sell and to whom but we sell literally all over the world including customers such as Disney, Harrods, Dell and Intel. BUT DO NOT WORRY FULL TRAINING GIVEN.

Job Description overview:

Help the company achieve continued growth by supporting and working in sales, marketing and logistics, as well as other areas of the business as and when required.

Specific tasks (training given where required) could include:

  • Follow up / chase delivery dates from suppliers
  • Finding and Packing product for shipping
  • Testing of electronic display products (under supervision to begin)
  • Receiving and Booking in of products into stores and Returns
  • Entry of sales orders after training
  • Writing up Commercial card expenses (which is simply adding a number to the statement and receipt / invoice) for Directors
  • Phoning back customers with basic answers / information about specifics which could include deliveries / Returns / quotes / product availability etc.
  • Produce formal quotes from SAGE when needed.
  • Basic sales email alarms follow ups to check if customer received email offer or product introduction, are they interested and next action.
  • Updating and Changing PDF documents (after training)
  • Making presentations into these digital formats (training given)
  • Updating and management of our Newsletter Database Vertical response
  • Compiling Vertical Response Newsletters (after training) which tend to be 1 every month
  • Capturing email addresses from websites / other sources etc. that we then approach. These are then uploaded onto Vertical Response
  • New BLOGS (product releases and company information) – Training given.
  • Writing up Commercial card expenses (which is simply adding a number to the statement and receipt / invoice.
  • Update and keep Salesforce (our CRM system that has become dormant) updated with IMPORTANT information
  • Every day ‘BLOG’ one of our webpages to LinkedIn , Twitter, and Facebook page via the on page buttons (5 minute task)
  • Help support and grow our Social media presence and activities
  • Help with customer Quotations and Calculations
  • Helping support with Proactive emails and calls to specific companies (training given)
  • Updating and creating web pages on our WordPress site (training given)
  • A Part Time role for the right person will be considered also.

    Estimated start date 1st August 2014 but this is flexible for the right person.

    If interested please email your CV or details to or forward on to the right person.

    For Job Spec. download here: download But this is not set in stone so if you feel you have the skills and drive to become a successful member of our team please send us your details.

    Thanking you in advance and have a great summer 🙂

    Crystal Display Systems Limited

    CDS Directors Tony Large and Chris Bartram with one of their Korean supplier partners in Amsterdam and Chris at one of our suppliers factories in the Far East.